This role serves as the primary point of contact for the GM, manages a wide range of administrative and executive support-related tasks, and acts as a key liaison between the GM, internal staff, and external partners. The ideal candidate is proactive, resourceful, efficient, and maintains the highest level of professionalism and discretion.
Company Description:
MADS is a licensed importer and distributor of pharmaceuticals and medical devices, representing some of the world's leading brands. The company is dedicated to offering the latest innovative healthcare technologies to meet diverse medical needs and committed to delivering high-quality solutions that support the advancement of healthcare.
Key Responsibilities:
- Manage and optimize the GM’s complex calendar, prioritizing meetings and commitments.
- Serve as the primary point of contact for the GM, screening and managing incoming communications.
- Coordinate meetings, deadlines, and cross-departmental deliverables to ensure alignment and preparedness.
- Prepare, edit, and format correspondence, reports, presentations, and confidential documents.
- Arrange and manage domestic and international travel logistics and detailed itineraries.
- Anticipate needs and ensure the GM is fully prepared for meetings, follow-ups, and key initiatives.
- Support special projects through research, data compilation, and administrative coordination.
- Oversee executive office operations, including vendor management, supplies, and equipment functionality.
- Coordinate internal meetings and events, including logistics and room setup.
- Assist with HR-related administrative tasks, including onboarding coordination.
- Maintain organized physical and digital filing systems.
- Provide additional administrative support to departments as needed.
Qualifications:
- Proven experience in an Executive Assistant or senior administrative role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion when handling confidential information.
- Proficiency in Microsoft Office and other relevant administrative tools.
- Ability to work independently and anticipate executive needs.
