We are hiring an outsourced Executive Assistant for one of our clients!

The Executive Assistant to the CEO plays a critical role in supporting the CEO’s professional and personal operations. This position requires a highly organized, proactive, and adaptable professional who can manage complex schedules, communications, projects, and high-level administrative responsibilities in a fast-paced, entrepreneurial environment. The ideal candidate is a strategic thinker with exceptional attention to detail and the ability to anticipate needs before they arise.

Key Responsibilities

Calendar & Scheduling Management
Manage and maintain the CEO’s calendar, ensuring efficient scheduling of meetings, appointments, and events.
Proactively prioritize, adjust, and reorganize schedules based on evolving business needs and priorities.
Coordinate all travel arrangements, including flights, accommodations, and ground transportation.
Communication Management
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Draft, review, prioritize, and manage emails and correspondence on behalf of the CEO.
Screen incoming calls, messages, and inquiries, determining urgency and responding or routing appropriately.
Project Management & Coordination
Support the execution of special projects, ensuring deadlines and objectives are met.
Coordinate with cross-functional teams to track progress on key initiatives.
Conduct research and gather information to support meetings, projects, and strategic decisions.
Administrative Support
Prepare, organize, and maintain documents, presentations, and reports for meetings and events.
Assist with financial reporting, budgeting, and expense tracking.
Provide general office support, including ordering supplies and maintaining organized filing systems.
Event Planning & Coordination
Plan and coordinate professional and personal events, including meetings, conferences, and networking engagements.
Ensure the CEO is fully prepared for all engagements, providing materials, agendas, and logistical support.
Personal Assistance
Manage personal tasks such as household coordination, personal appointments, and errands.
Handle sensitive personal and professional matters with the highest level of discretion and confidentiality.
Research &Special Projects
Conduct research and compile data related to business initiatives, investments, and personal interests.
Manage and complete ad hoc assignments as directed by the CEO.

Skills & Qualifications

Experience: 7–10+ years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting multiple senior executives or business owners in a fast-paced environment.

Organizational Skills: Exceptional ability to manage multiple priorities and complex workflows simultaneously.

Communication Skills: Strong written and verbal communication skills with the ability to engage professionally at all organizational levels.

Technical Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools such as Asana or Trello.

Discretion & Integrity: Proven ability to handle confidential and sensitive information with professionalism.

Problem-Solving: Strong analytical and critical-thinking skills with a solutions-oriented mindset.

Flexibility: Ability to adapt quickly in a dynamic, evolving environment.

Attention to Detail: Meticulous attention to accuracy and quality in all tasks and communications.

Project Management: Demonstrated experience managing projects from planning through execution.

Benifits

Competitive Slary
Social Security
Comprehensive Health Insurance
Supportive and professional work environment

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