Payroll Specialist (Jordan) – HR Team（ Payroll & ER )
Key Responsibilities
1. Pre-Payroll Management & Data Preparation
* Prepare and submit monthly payroll budget estimates to HQ Payroll (by 20th each month).
* Arrange and confirm monthly payroll schedules, ensuring alignment with local public holidays and Finance timelines.
* Maintain and regularly update employee staff list, including:
* New hires & leavers
* Salary adjustments
* Payment company changes
* Allowance and expense classification
* Review and validate attendance reports (working days, overtime, paid leave, allowances, back pay, etc.) and follow up with ER/Operations teams for corrections before payroll cut-off.
2. Payroll Processing – EOR Full-time Employees
* Prepare and submit payroll inputs to HR vendors, including:
* Salary adjustments
* Bonuses / incentives
* Leave encashment
* Business trip allowances
* Referral bonuses (if applicable)
* Review and verify HR vendor payroll calculations:
* Salary sheets
* Overtime sheets
* Back pay sheets
* SSC & PIT calculations
* Identify discrepancies and coordinate corrections with vendors.
* Prepare monthly payroll folders based on HQ checklist and submit to HQ Payroll for review.
* Confirm final payroll results with HR vendors and issue formal confirmations.
* Review vendor invoices (amount, company info, bank details) for payroll payment.
* Submit OA payment applications, track payment progress, and follow up on fund receipt confirmations.
* Collect and confirm salary receipts with employees after payment.
3. Payroll Processing – Consultants
* Prepare consultant payroll calculations based on contracts, attendance, and agreed payment terms.
* Prepare and submit payroll folders to HQ Payroll for checker review.
* Prepare consultant invoices, manage PDF conversion, signature collection, and proper archiving.
* Submit OA payment applications and confirm consultant payment receipt.
4. Post-Payroll & Employee Relations Support
* Handle employee inquiries related to:
* Salary discrepancies
* Pay slips
* Overtime & deductions
* Follow up on withheld final payments for resigned employees (e.g. unreturned assets).
* Record payroll-related feedback and ensure adjustments are reflected in the next payroll cycle.
* Support employee offboarding payroll settlement, including final pay calculation and release coordination.
5. Statutory Compliance & Reporting
* Coordinate with vendors to complete SSC filing and payment; verify payment proof and employee records.
* Maintain accurate payroll and SSC records for audits and inspections.
* Monitor updates to Jordan labor and social security regulations and flag risks to HRBP.
6. Payroll Archiving & HQ Cost Reporting
* Upload and archive payroll folders and supporting documents in a timely manner.
* Maintain payroll rosters, detailed payroll reports, and summaries to support HQ cost consolidation.
* Ensure documentation completeness and audit readiness.
7. Off-cycle Payroll & Special Cases
* Manage Nova deposit list updates, OA payments, balance tracking, and vendor confirmation.
* Conduct annual Nova deposit reconciliation and refund coordination.
* Calculate termination compensation packages and validate results with HR vendors.
* Coordinate the release of final payments after company asset return confirmation.
Qualifications:
Education & Experience
1. Bachelor’s degree in HR, Accounting, Finance, or Business Administration.
2.2–5 years of hands-on payroll experience in Jordan (EOR/vendor model preferred).
3. Solid experience with SSC filing, payroll audits, and OA payment processes.
4. Prior exposure to employee relations or HR operations is a strong plus.
Skills & Knowledge
1. Strong knowledge of Jordan Labor Law & Social Security regulations.
2. High accuracy, strong ownership, and risk awareness.
3. Excellent Excel skills; experience with HRIS/payroll systems.
4. Strong documentation and process management ability.
5. Fluent Arabic; good working English for HQ communication.
