Position Summary
We are seeking a reliable and well-organized Office Coordinator to manage daily office operations, HR support, legal coordination, vendor management, and document processing for TARGET’s Jordan operations. This role will ensure smooth administrative functioning, compliance with local regulations, and timely support to the leadership and project teams.
Key Responsibilities
Office Administration
- Manage day-to-day office operations including supplies, facilities, vendors, and service providers.
- Coordinate all office logistics, vendor contracts, and service agreements.
- Organize meetings, travel arrangements, and event logistics for local and visiting teams.
- Handle office lease, utilities, and IT support coordination.
Legal & Compliance Support
- Assist with company registration filings, legal documentation, and compliance renewals.
- Coordinate filings with government authorities (chamber of commerce, tax authorities, social security, ministry registrations, etc.).
- Maintain proper legal and administrative records for audit and compliance purposes.
HR & Payroll Support
- Support onboarding of new hires, HR documentation, and employee record keeping.
- Liaise with external payroll, HR, or legal advisors as required.
- Handle visa, residency, and work permit processing for foreign employees (if applicable).
- Coordinate basic payroll data collection and reporting.
Finance & Accounting Coordination
- Coordinate with external accountants for invoicing, expense tracking, and financial record management.
- Support internal procurement processes, purchase orders, and vendor payments.
Document Management
- Maintain organized digital and physical filing systems.
- Ensure document templates, official correspondences, contracts, and HR files are properly maintained.
Candidate Profile
- 3–5 years of experience in office administration, legal coordination, or HR support roles.
- Familiarity with Jordan government regulations, company registration processes, and labor laws.
- Prior experience handling multi-functional office roles in small-to-mid-sized companies or international offices.
- Strong organizational and time management skills.
- High attention to detail, proactive problem solver, and trustworthy handling of sensitive information.
- Fluent in Arabic and English.
- Proficient in Microsoft Office, document management, and basic financial systems.
- Experience coordinating with auditors, legal advisors, and payroll providers is an advantage.
