We are looking for a highly organized and professional reception & Administration Coordinator to join our team and ensure the smooth and efficient operation of our center. This role is ideal for someone who is detail‑oriented, service‑driven, and capable of managing multiple administrative functions with confidence.
Key Responsibilities
- Serve as the first point of contact for visitors and members, ensuring a welcoming and professional experience.
- Oversee the check‑in and membership processes within the center.
- Coordinate daily administrative functions and provide support to staff.
- Manage office supplies, including inventory tracking and procurement.
- Develop, implement, and monitor administrative policies and procedures.
- Supervise administrative staff and provide required training.
- Assist in budget management and expense tracking.
- Oversee facility maintenance and ensure a safe, organized workplace.
- Communicate professionally with vendors, clients, and internal teams.
- Schedule and coordinate meetings, appointments, and travel.
- Maintain and update databases, files, and organizational systems.
- Prepare reports and presentations for senior management.
- Perform other tasks assigned by the line manager.
Communication Scope
Internal:
- Collaborate across all company functions to support program execution.
External:
- Communicate with partners, stakeholders, and beneficiaries as needed.
Qualifications
Education:
- Bachelor’s degree in business administration or a related field.
Experience:
- Minimum of 1 year in administrative or office coordination roles.
Skills & Competencies
- Ability to work in shift schedules (8 AM–4 PM or 3 PM–11 PM).
- Strong proficiency in Arabic and English (written and verbal).
- Excellent communication and interpersonal skills.
- High level of professionalism and work ethic.
- Strong multitasking and organizational abilities.
- Basic IT and computer literacy.
- Experience in budget management and facility oversight is a plus.
