Terms of Reference - Risk Management Specialist
Purpose of the Role
To build a culture of compliance, transparency, risk mitigation, organizational integrity, audit readiness, and adaptive learning across JOHUD’s ecosystem, while supporting project management quality, donor confidence, PMO capacity, and ERP alignment.
Key Responsibilities
Risk Management
- Develop and lead JOHUD’s organization-wide Risk Management Strategy aligned with governance and donor requirements.
- Conduct periodic risk assessments across programs, departments, CDCs, and social enterprises.
- Maintain and regularly update a centralized Risk Register with documented mitigation and monitoring plans.
- Ensure all compliance and risk aspects are embedded within project management processes to maintain transparency and accountability.
- Review project design, procurement, implementation, reporting, and financial flows to identify compliance and financial risks.
- Ensure high-quality documentation standards, proper justification, and full audit-readiness across the organization.
- Develop risk and compliance checklists, dashboards, and monitoring tools in coordination with Finance and PMO.
- Identify systemic control gaps and recommend corrective and preventive actions.
- Strengthen governance frameworks in coordination with Finance, PMO, Procurement, and Senior Management.
- Lead risk awareness and compliance training for HQ and CDC’s Staff.
Audit Oversight (Internal & External)
- Lead and manage Internal Audit Function.
- Develop and execute the annual internal audit plan based on organizational risk priorities.
- Oversee implementation and follow-up of internal and external audit recommendations with all departments, particularly Finance.
- Coordinate with external auditors and ensure timely preparation of financial statements, files, and supporting documents.
- Review financial controls, expenditure compliance, procurement transactions, and donor fund utilization.
- Conduct quality internal audits of the Quality Management System (QMS), report audit findings, and identify corrective and preventive actions.
- Ensure compliance with international standards, donor regulations, and national laws.
- Identify opportunities for continuous improvement in financial, operational, and governance controls.
Policies, Procedures & Internal Controls
- Map current processes (As-Is), identify and design future-state (To-Be) processes including Templates & Forms.
- Develop, update, and maintain the comprehensive Policies & Procedures Manual for all departments.
- Conduct quality internal audits on the performance of the Quality Management System, report the audit findings and identify corrective / preventive actions; to ensure the effective implementation of the systems in compliance with the international standards & identify any opportunity of improvement.
- Ensure alignment with donor, international standards and national regulations.
- Ensure financial procedures (payments, petty cash, procurement, payroll, advances, reporting) are fully documented and controlled.
- Develop standardized documentation and follow-up methodologies.
Strengthening Project Management, Donor Relations & ERP Integration
- Ensure project management processes meet compliance and accountability standards.
- Improve donor relations by ensuring clarity, governance consistency, and compliance.
- Build PMO capacity in compliance requirements, documentation quality, and risk-based planning.
- Align policies and controls with JOHUD’s ERP system to ensure integrated workflows.
Fraud Prevention & Investigations
- Establish fraud detection and prevention mechanisms.
- Strengthen internal controls to prevent fraud and inefficiency.
- Lead investigations and drive corrective and preventive measures.
Finance Department Coordination & Compliance Responsibilities
- Work closely with the Finance Department to ensure:
- Compliance with donor financial guidelines, IFRS, and national financial regulations.
- Proper controls over budgeting, expenditures, revenue, payroll, procurement, and asset management.
- Review financial reports prior to donor submission to ensure compliance, accuracy, and audit readiness.
- coordinate audit preparation, including schedules, reconciliations, supporting documents, and justifications.
- Monitor financial risks, cash flow risks, and funding exposure in coordination with Finance leadership.
- Ensure corrective actions from financial audits are properly implemented and documented.
- Strengthen financial governance, segregation of duties, and approval hierarchies across all financial transactions.
- Review supporting documentation for transactions to ensure completeness and accuracy.
- Provide risk analysis during budgeting and financial planning.
