Job Summary:
We're looking for a detail-oriented and collaborative Bids & Proposals Specialist to join our growing proposals team. This role will support the full proposal lifecycle, working closely with a Proposal Manager and Proposal Specialist to develop high-quality, compliant, and competitive submissions in response to RFPs, RFQs, and RFIs.
Key Responsibilities:
- Support the end-to-end proposal process, including reviewing RFPs/RFQs/RFIs, developing proposal schedules, and coordinating inputs from internal teams
- Analyze procurement documents (RFPs, RFQs, RFIs) to identify compliance requirements, deliverables, and evaluation criteria
- Develop clear, compelling proposal responses (technical, pricing, and administrative sections) in collaboration with subject matter experts and stakeholders
- Ensure proposals are compliant, complete, and submitted on time in accordance with all client and formatting requirements
- Write, edit, and format proposal content to ensure clarity, consistency, and alignment with client needs and company capabilities
- Maintain and continuously improve a library of reusable proposal content, templates, and standard company information
- Track proposal progress and communicate status updates to leadership and project teams throughout the bid lifecycle
- Participate in bid/no-bid discussions, providing input on risk, competitiveness, and resource requirements
- Support pricing strategy development by coordinating with relevant teams
- Conduct post-submission follow-ups and debriefs to capture lessons learned and identify process improvements
- Monitor industry trends and procurement portals for new opportunities and evolving client requirements
- Collaborate across departments to ensure cohesive, high-quality, and competitive proposals
Qualifications & Requirements:
- Experience supporting or managing proposals, bids, or similar business development activities
- Strong writing, editing, and organizational skills
- Ability to manage multiple deadlines in a fast-paced environment
- Comfortable working cross-functionally with technical and leadership teams
- High attention to detail and strong compliance mindset
- Proficiency with Microsoft Office, Primavera, Illustrator and proposal management tools (preferred)
To Apply:
Please send your CVto hr@asaliarchitects.com with the subject line: Bids & Proposals
