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Position Summary:
The Procurement and GSC Leadership role is responsible for managing procurement, subcontracting, and global supply chain activities across international projects. The position ensures that acquisitions of goods and services are executed in accordance with U.S. government (USG) and other applicable regulations and maintains streamlined purchasing processes that support program implementation.
The role requires extensive knowledge of procurement, subcontract administration, and international commercial procurement practices. It provides expertise and consultation to stakeholders, develops implementation plans, evaluates compliance, mitigates risks, and supports the commercial procurement capability for programs. The position applies strategic thinking and develops innovative solutions to address procurement and supply chain challenges. It may also supervise or coordinate a geographically dispersed team of procurement professionals, ensuring consistent, compliant, and effective operations across global programs.
Major Responsibilities:
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Strategic Procurement & Supply Chain Leadership
Lead or contribute to the organization’s global procurement capability, ensuring the supply chain can withstand disruptions due to delays, conflicts, natural disasters, or sanctions.
Plan and implement strategies for sourcing, logistics, and vendor management to support organizational goals.
Contribute to the strategic leadership of the organization’s global supply chain capability, including supply chain resilience, cost optimization, and mission success.
Identify opportunities to optimize costs, reduce waste, obtain best value, and use resources efficiently across programs.
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Procurement Planning, Guidance & Compliance Support
Work with program and technical teams to plan procurement activities, providing training and guidance on compliance and best practices.
Serve as an internal resource on procurement policy interpretation; provide proactive, solutions-oriented advice to internal customers, program counterparts, and funders.
Support continuous improvement of procurement policies, tools, templates, and procedures.
Provide high-quality, timely support to internal and external customers and partners.
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Procurement Execution & Contract Administration
Lead or oversee end-to-end procurement processes for a variety of procurements in compliance with USG regulations (e.g., FAR, 2 CFR 200) and organizational policies.
Draft solicitations (RFIs, RFQs, RFPs), manage competitive bidding, and conduct cost/price analysis.
Review scopes of work, specifications, and evaluation criteria to ensure clarity, fairness, and compliance.
Draft, negotiate, and manage subcontracts, purchase orders, consultant agreements, and other contractual instruments.
Ensure flow-down of funder terms and conditions and conduct due diligence on prospective vendors.
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Logistics, Delivery & Supply Chain Operations
Manage or coordinate delivery of goods to program recipients, including transportation/logistics oversight, customs clearance, and warehousing, through acceptance.
Maintain knowledge of international import and export regulations and best practices.
Ensure procurement and logistics activities are executed with integrity, quality, and adherence to business objectives.
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Market Intelligence, Supplier & Vendor Management
Conduct market assessments, supplier prequalification, and benchmarking to inform sourcing decisions.
Develop and maintain strong relationships with key suppliers, logistics providers, and service vendors to ensure value, quality, and reliability.
Establish framework agreements and preferred vendor lists to streamline purchasing across programs.
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Team Leadership & Capacity Building
Supervise or coordinate a geographically dispersed team of procurement professionals.
Lead regular coordination to ensure alignment, consistency of tools and practices, knowledge sharing, and continuous improvement.
Train and mentor members of the procurement team.
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Systems, Data & Reporting
Work with IT and program teams to improve procurement systems (e.g., ERP, eProcurement).
Define and utilize KPIs to measure procurement efficiency, cost savings, compliance, and supplier performance.
Prepare reports on procurement activities and progress against key performance indicators.
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Documentation, Integrity & Audit Standards
Maintain proper documentation of procurement actions in compliance with audit standards.
Ensure procurement activities meet the highest levels of ethics and integrity.
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Additional Responsibilities
Other duties as assigned.
Cultural Requirements:
Trust
Operate to the highest standards of ethics and integrity.
Be accountable for performance to goals and objectives as set by leadership.
Be a reliable member of the team that the organization can count on.
Teamwork
Treat all people in a respectful and supportive manner.
Work collaboratively with others.
Be flexible and adaptable to change.
Communication
Seek to achieve shared understanding when communicating.
Actively listen to others.
Respect and encourage diverse perspectives.
Share information openly and willingly.
Qualifications / Skills and Knowledge Requirements:
Bachelor’s Degree in Business Administration, International Development, or related field.
Minimum of 8–12 years of progressive experience in procurement, acquisition, subcontract administration, or global supply chain operations, preferably with an international NGO or USG contractor/supplier.
Strong understanding of applicable USG regulations and compliance standards (2 CFR 200, FAR).
Demonstrated experience managing international procurements and complex supply chain operations, including import/export operations.
Experience with humanitarian, global health, or technology procurement or supply chain a plus.
Solutions-oriented; strong critical thinking, analysis, planning, and problem-solving skills.
Experience working in high-risk or conflict zones.
Effective communication skills, including experience working with international partners in challenging geographic areas and across organizations.
Strong negotiation skills with demonstrated successes.
Demonstrated ability to work independently and adapt quickly to new challenges.
High level of organization and attention to detail.
Digital and data skills; proficiency with Microsoft Office Suite and ERP/eProcurement systems (Deltek Costpoint preferred).
Willingness and ability to travel domestically or internationally.
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