"Job Title: Senior Administration Officer FSR #777
Location: Amman
BACKGROUND
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitate devastated health care systems and help bring them back to self-reliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Scope of Work:
Oversee the administrative staff (including administrative assistants, receptionists, housekeepers)
Supervise the administrative activities that facilitate the smooth running of IMC Jordan office as well as in the field.
Supervise the whole process of issuing visas, residencies, work permits and other required processes for all IMC Jordan expatriate staff. Similarly, responsible for staff from others IMC mission such as IMC regional staff.
Provide coordination and follow-up services to the expatriate staff work permit and residencies application in governmental institutions as needed, and make sure they are always up to dated.
Provide support for all IMC units and projects as required.
Provide support for all visitors and guests.
Ensure IMC Jordan mission has valid registration and permit.
Organize the office layout as required by management and oversea maintenance to preserve the proper condition of the offices and arrange all necessary repairs and needed.
Identify the needs and provides supplies for IMC Jordan offices such as stationery and equipment’s, to be available, well maintained and accurately Recorded, in the best cost-effective way.
Keeping IMC Jordan offices in well always maintained hygienic condition.
To be the focal point for IMC with ministries and governmental divisions as needed
Focal person to facilitate MOH annual audit.
Execute and supervise the process of getting all authorizations required to access the camps for IMC staff, visitors and companies that have a agreement with IMC.
Keeping the IMC Jordan offices in the well-Maintained hygienic condition at all times.
Attend the pipelines meetings and update the pipelines for the project’s pipelines accordingly.
Assist the relevant project managers as needed to ensure the timely development and implementation of work plans, and highlight possible delays, particularly those related to Governmental approvals and permissions.
Responsible for providing support to IMC expatriate staff guest houses management, including submitting the utilities’ bill timely.
Responsible for getting all logistical supplies for IMC Amman offices and guest houses.
Responsible for guest hotel management, including booking the hotels and arrange the training rooms in the hotels based on the program needs.
Responsible of booking appointments with outside organizations.
Prepare necessary and required documentation and maintain all the administrative paper field properly secured.
Others work assigned by the supervisor as needed related to administrative tasks.
Qualification:
Proven experience as Administration work
In-depth understanding of office management procedures and departmental and legal policies
Proficiency in MS Office
Excellent organizational and multitasking abilities
A team player with leadership skills
Over 6 years of experience working with International Humanitarian organization will be given prefer.
Excellent command in English.
Child Safeguarding
International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed
“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.
Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
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