Company Description
Harmony Investments Company (HINCO) is a pioneering organization rooted in innovation, technology, and strategic foresight. Based in the Hashemite Kingdom of Jordan, HINCO focuses on gap analysis, opportunity creation, and the development and integration of business ecosystems. With decades of expertise across industries such as construction, industrial production, chemicals, agriculture, hospitality, and investments, HINCO has successfully established ventures across Jordan. The company is committed to driving sustainable growth through comprehensive project development and management initiatives.
We are seeking a highly organized and proactive Office Manager to directly support the Oil & Gas CEO and oversee the full scope of executive office operations. The ideal candidate will demonstrate exceptional coordination, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
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Key Responsibilities:
• Manage and optimize the CEO’s calendar, ensuring effective time management and prioritization of meetings and commitments.
• Coordinate and prepare executive-level reports, presentations, briefing notes, and meeting materials.
• Draft, review, and manage professional correspondence on behalf of the CEO.
• Act as the primary point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
• Organize and coordinate high-level meetings, including board meetings, executive sessions, and external engagements.
• Prepare agendas, take minutes of meetings (MoMs), and follow up on action items to ensure timely execution.
• Handle complex travel arrangements (flights, visas, accommodation, itineraries) and ensure seamless execution of trips.
• Oversee office operations, ensuring efficiency, organization, and alignment with executive priorities.
• Maintain and manage confidential documents, records, and filing systems (physical and digital).
• Coordinate cross-functional communication between departments to support decision-making and project execution.
• Monitor deadlines, track progress on key initiatives, and proactively flag risks or delays.
• Support in organizing corporate events, workshops, and high-level visits.
• Liaise with external partners, vendors, and service providers when required.
• Ensure adherence to internal policies, governance standards, and executive protocols.
• Handle urgent and sensitive matters with discretion and sound judgment.
- Handle administrative tasks, including filing, archiving, organizing documentation, and maintaining proper backups.
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Qualifications & Requirements:
• 3–5 years of experience in a similar role (Office Manager / Executive Assistant / PA).
• Bachelor’s degree in Business Administration or related field is preferred.
• Fluent in English and Arabic (written and verbal).
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure is a must.
• High level of discretion, professionalism, and attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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Preferred (Plus):
• Experience in Oil & Gas, Construction, or Industrial sectors.
• Experience supporting C-level executives, preferably CEO level.
• Familiarity with corporate governance and executive office protocols.
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Additional Requirements:
• Willingness to travel as required (2–3 days trips).
- Ability to adapt to changing priorities and work in a dynamic environment.
