"TERMS OF REFERENCE
Reference: RFQ-MENRP-25-0043
Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.
OVERVIEW
Title and brief description of the requirement
Participatory Action Learning Process on Feminist and Flexible Funding to Women’s Rights Organizations (WROs) and Women-Led Organizations (WLOs) in Humanitarian Contexts in Occupied Palestinian Territories (OPT) funded by DEC
Delivery location
Palestine (West Bank and Gaza), face to face, if possible, remotely if needed.
Contract start date
7 January, 2026 with a duration until the end of May 2026
How to apply
Interested candidates are invited to submit:
A quotation describing goods and the financial offer, any other services linked to delivery of goods…
A sample
See section ‘6. Application Process’ for further details
Deadline for submission of offers
21st of December 2025, before 14:00, Beirut Time.
Specific considerations
Due to movement restrictions, sessions may need to be held remotely, depending on access conditions
1.BACKGROUND AND CONTEXT
Oxfam, in close collaboration with ActionAid and other partners, is implementing a participatory learning process focused on feminist and flexible funding mechanisms supporting WROs and WLOs in humanitarian contexts, specifically in Occupied Palestinian Territories (OPT). This project seeks to develop nuanced insights into how feminist partnership approaches and flexible funding impact organizational capacity and community outcomes. The learning will draw from Palestinian experiences and other crisis contexts in the region, culminating in a regional paper and dissemination activities.
The Feminist Facilitator will play a critical role in co-designing and facilitating the participatory learning process with WROs and WLOs, ensuring that feminist principles and intersectional approaches guide all stages of engagement. The facilitator will lead reflective learning sessions, provide safe and inclusive spaces for dialogue, and contribute to the creation of learning products (case studies, videos, photo stories, blogs) documenting the impact of feminist and flexible funding approaches. The facilitator will lead on the development of the final regional learning paper, ensuring it includes practical and actionable recommendations. The facilitator will also present the paper during the regional learning exchange event, organized by Oxfam and ActionAid, to share collective insights with other women-led organizations and key humanitarian stakeholders.
2.SPECIFICATION OF SERVICES OR WORK REQUIRED
Objectives
Co-create learning questions with local WROs and WLOs using a feminist facilitation approach.
Facilitate regular participatory learning sessions that enable collective reflection, knowledge exchange, and analysis. These learning sessions will be held with Oxfam and ActionAid partners under the DEC initiatives, and other Oxfam partners who have been targeted by other flexible funding mechanisms.
Ensure the process is locally led, transformative, and inclusive of diverse voices from women’s organizations in the West Bank and Gaza.
Lead on the production of accessible learning outputs for dissemination to donors, stakeholders, and regional partners.
Consolidate all learning sessions outputs in a Padlet file that will be shared at a later stage as a QR code with different stakeholders.
Develop the final regional learning paper with actionable recommendations.
Participate in a regional learning exchange event to present the final paper and share collective learning on the impact of feminist and flexible funding approaches, with other WRO and key humanitarian stakeholders.
The Feminist Facilitator will be responsible for:
Co-Design and Preparation:
Collaborate with project partners and local organizations to develop learning questions and sessions outlines (reflective and knowledge sharing)
Facilitation of Learning Sessions:
Lead regular participatory learning sessions with 12-15 WROs/WLOs in both Gaza and the West Bank, face to face if possible, online when needed.
Employ feminist facilitation methodologies to create safe, empowering, and inclusive spaces.
Guide discussions to explore impacts of flexible funding and feminist partnerships on organizational and community outcomes (pre-defined set of guiding questions)
Documentation and Learning Outputs:
Develop the learning product (case studies, videos, photo stories, blogs) in collaboration with participants and OXFAM communication staff.
Ensure learning outputs are accessible and archived digitally (e.g., Padlet), with user-friendly access such as QR codes.
Develop the final regional learning paper (advocacy paper, 10 –15 pages), capturing the main insight and learning, and including actionable recommendations to donors and other relevant actors. This document will emphasize the importance of flexible funding in strengthening the resilience and leadership of women-led organizations in humanitarian settings.
Contribute actively to the dissemination strategy of the advocacy paper.
Collaboration and Coordination:
Work closely with Oxfam, ActionAid, and partner staff to ensure alignment of facilitation with project objectives.
Maintain regular communication with participating organizations and stakeholders.
Regional Event:
Present the paper during the regional learning exchange event, organized by Oxfam and ActionAid, to share collective insights with other women-led organizations and key humanitarian stakeholders. This event will include panel discussions, roundtables, and interactive group sessions designed to facilitate deep exchange on the effectiveness of flexible funding models in humanitarian response.
If the supplier wishes to propose modifications to the specification (which may provide a better way to achieve Oxfam ´s objectives) these must be considered as an alternative offer. The Supplier must make alternative offers in a separate letter to accompany the offer. OXFAM is under no obligation to accept alternative offers.
Planned timeline
Activity / Milestone
Outputs or Deliverables
Estimated days
Timeline
Detailed facilitation plan and co-created learning questions.
Detailed facilitation plan and co-created learning questions.
1 day
2 weeks after signing the contract
Facilitated 8-10 participatory learning sessions with documented minutes
9 days
End of April 2026
A series of learning products (case studies, video interviews, photo stories, blogs) collected in a learning log and the submission of dissemination strategy.
5 days
20 May 2026
The development of a regional paper
10 days
End of April 2026
3.TIMEFRAME AND PAYMENT SCHEDULE
Remuneration is based on submission of final deliverables according to the schedule below.
No.
Deliverables or Documents to be delivered
Estimated Dates
% Payment
1
DELIVERABLE 1
Detailed facilitation plan and learning questions
2 weeks after signing the contract
30 % total budget]
2
DELIVERABLE 2
Conducting 8-10 learning sessions
Submission of the regional paper
A series of learning products (case studies, video interviews, photo stories, blogs) are produced and collected in a learning log.
End of April 2026
70% total budget]
TOTAL
100%
4.EXPERIENCE OR PROFILE REQUIREMENTS
The company/ individual(s) should have the following competencies:
Essential
Proven experience as a facilitator, in feminist, intersectional, and participatory processes.
Strong understanding of feminist funding approaches and humanitarian contexts, ideally in Palestine or the Middle East region.
Experience working with Women’s Rights Organizations and Women-Led Organizations in crisis or conflict-affected settings.
Excellent writing skills and proven ability to produce comprehensive learning papers or similar written products.
Relevant experience working on the production of similar engaging and coherent learning products (case studies, videos, photo stories, blogs) that effectively capture insights and narratives (in collaboration with relevant team).
Excellent communication and interpersonal skills with the ability to engage diverse groups respectfully and effectively.
Fluency in English and Arabic is essential
Ability to travel within Palestine (West Bank and Gaza) and work remotely as needed.
5.APPLICATION PROCESS
Submission instructions
Quotations and applications must reach Oxfam no later than [date 21/12/2025 + time 14:00 + Beirut time zone].
Responses must be submitted in English, electronically to: sheneskehian@oxfam.org.uk
The subject of the mail should be ToR Reference – Proposal Submission + [Name of bidder]]
Any questions, remarks or requests for clarification can be sent up to 4 days before the submission deadline in writing to sheneskehian@oxfam.org.uk The (anonymised) questions will be answered to all applicants.
Administrative requirements
To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:
Documents to be submitted
Importance
1
Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing
• All prices must appear in USD, with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable)
• For works, the total budget, which must include a detailed breakdown of costs by [deliverables / day / working hours].
• Date and validity of quote must be included
Mandatory
2
Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.
Mandatory
Evaluation and award criteria
The quotations will be assessed according to the following criteria and distribution of points:
Award Criteria
Max. points
Technical criteria
Capability / competence of bidder to perform the work / service required
Proven experience as a facilitator, in feminist, intersectional, and participatory processes.
10
Strong understanding of feminist funding approaches and humanitarian contexts, ideally in Palestine or the Middle East region.
10
Experience working with Women’s Rights Organizations and Women-Led Organizations in crisis or conflict-affected settings.
10
Proven experience in producing comprehensive learning papers or similar written products synthesizing complex insights into clear, coherent and structured content.
10
Relevant experience working on the production of similar engaging and coherent learning products (case studies, videos, photo stories, blogs) that effectively capture insights and narratives (in collaboration with relevant team)
10
Preferably ability to travel within Palestine (West Bank or Gaza)
5
Quality of technical proposal highlighting general approach, methodology and general work plan (including) level of understanding of required work). and quality of submitted samples
15
TOTAL: 70
Financial criteria
Financial offer
Total cost of the offer, all services included (without added tax)
30
TOTAL:
100
Only quotations with combined scores of at least 50 points for the technical award criteria (approach paper and CV) qualify for the financial evaluation.
Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.
All learning products, documentation, and raw materials produced under this consultancy will be the intellectual property of Oxfam
6.OTHER CONDITIONS
Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding
7.CODE OF CONDUCT
Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards, and expect all Oxfam suppliers to demonstrate commitment towards them.
All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.
8.ANNEXES
Conflict of interest declaration form for 3rd parties
Safeguarding policy
(If applicable) Oxfam child safeguarding policy
(Edit and use if applicable) Example privacy notice
[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)
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