"PlaySchool is seeking a motivated and experienced individual to fill in the role Office Manager.
Key Responsibilities:
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Administrative and operational oversight: Manage day-to-day operations, implement and maintain office policies and systems, and handle correspondence, scheduling, and filing.
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Facilities and maintenance: Ensure the office space is maintained, coordinate repairs, and manage vendor relationships for supplies and equipment.
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Compliance and safety: Ensure compliance with health and safety regulations and other relevant government legislation.
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Reporting and communication: Act as a point of contact between management, staff, and clients, and prepare reports for senior management.
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Financial management: Monitors expenses, processes and files invoices, and fecilitate accountant visits.
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Supply and equipment management:
a. Monitoring and managin office supply inventory (stationary, IT equipment, et.), and placing orders as needed
b. Liasing with facility management vendors (cleaning, maintenance, etc).
c. Overseeing office equipment for uninterrupted function and coordinating with IT department when necessary.
- HR and staff support:
a. Assisting with the onboarding process for new emplpyees, including setting up workstations.
b. Maintaining employee records
Required Skills and Qualifications
- Organizational Skills: Exceptional ability to multitask, prioritize work, and pay close attention to detail in a fast-paced environment.
2. Communication Skills:
a. Excellent written and verbal communication and interpersonal abilities to interact effectively with all levels of staff and external contacts.
b. Proficiency in both English and Arabic in written and spoken form.
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Problem-Solving & Leadership: The initiative to identify inefficiencies, resolve conflicts, and lead staff with a proactive, solutions-based approach.
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Technical Proficiency: Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook) and the aptitude to learn new software and systems (CRM, project management tools, etc.).
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Integrity & Discretion: The ability to handle confidential information with the utmost care and professionalism.
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Experience and Education:
a. A Bachelor's degree in management, HR, or administration
b. Two or more years of experience in a managerial or administrative position.
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