"Job Title: Program Officer FSR # 782
Location: Amman
JOB SUMMARY
The Programs/Projects Officer will be responsible for supporting the implementation of IMC projects. This will include providing programmatic support to ensure the effective management and implementation of projects.
The Programs/Projects Officer works closely with field teams, support departments (Finance, HR, Logistics), sub-grantees, and external stakeholders to facilitate smooth program operations and ensure high-quality delivery of services.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSIBILITIES
Program design and support
Follow up on daily project activities to ensure high-quality, timely implementation in line with approved work plans and donor requirements.
Support the development and updating of HR plans, procurement plans, detailed workplans, and Indicator Performance Tracking Tables (IPTTs).
Contribute to the development of operational action plans and internal workflows to enhance coordination across teams.
Monitor project deliverables, track progress against targets, identify implementation bottlenecks, and propose corrective actions.
Support the organization of project kick-off meetings, mid-term reviews, and project closure meetings.
Register and follow up on new grants through the JORISS platform and ensure compliance with Government of Jordan (GoJ) requirements.
Prepare and submit GoJ-mandated reports in coordination with relevant departments.
Attend coordination and stakeholder meetings as assigned.
Follow up on tax exemption processes and related regulatory requirements.
Contribute to proposal development, including drafting narrative sections and compiling supporting documents.
Review and approve volunteers’ (IBVs) timesheets in line with allocated budgets.
Review consultants’ invoices to ensure alignment with contractual agreements and approved budgets.
Coordinate procurement request (PR) submissions with technical and field teams and follow up through completion.
Communications and Reporting
Prepare high-quality internal and donor reports (monthly, quarterly, interim, and final reports).
Support communication and media-related requests in coordination with the Communications team.
Develop presentations and briefing materials for internal meetings, donor sessions, and stakeholder engagements.
Build and maintain effective working relationships with NGO partners, sub-grantees, government counterparts, and other stakeholders.
Ensure accurate documentation and archiving of program records.
Budget Monitoring & Financial Oversight
Support the development and review of project budgets in alignment with technical plans and donor requirements.
Prepare financial projections and spending forecasts in coordination with the finance and program coordinator.
Monitor budget performance by comparing actual expenditures against approved budgets.
Identify potential under/over-spending risks and propose mitigation measures.
Ensure compliance with donor financial regulations and IMC internal policies.
Support preparation for internal and external audits.
Sub-Grant Management and Compliance
Act as a field-level focal point for sub-grant compliance and monitoring.
Monitor sub-agreements to ensure adherence to donor regulations and IMC compliance manuals.
Track sub-grantees’ financial and programmatic reporting deadlines.
Support follow-up on compliance issues, capacity gaps, and audit findings.
Maintain complete, accurate, and up-to-date sub-grant documentation.
Assist in pre-award assessments and risk mitigation processes.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.
MINIMUM QUALIFICATIONS
Bachelor’s degree in public health, business administration, development studies, international relations, or a related field. Equivalent experience may be considered.
Minimum 3 - 5 years of progressively responsible experience in an NGO or humanitarian setting
Relevant experience with humanitarian and development sector
Report writing
Good research skills
Understanding of international health and development
Demonstrates clear commitment to the organization’s vision and values in all aspects of work
Excellent organization skills
Excellent communication skills (written/oral)
Willingness to learn and apply new knowledge
Willingness to travel on up to 50% of the time may be required
Fluent in written and spoken English
Child Safeguarding
International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving sexual exploitation & abuse, trafficking in persons, child safeguarding, and any suggested violation to our code of conduct, which may involve conflicts of interest, fraud, corruption, or harassment. If you see, hear, or are made aware of any suggested activities, then you have an obligation to report.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.
This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed upon.
“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request; any false information provided will cause cancelation of the application and applicant will be subject to legal action ”.
Our screening process will be on a rolling basis; once a candidate is selected, the announcement will be closed.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website; it will not be considered for review.
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