Officer, Administration
To lead a small team that handles wide range of administrative and general support activities including participation in handling some complex and routine activities, as well as dealing with suppliers and other relevant stakeholders, Also, creating some letters and correspondences to ensure efficient planning and implementation of tasks within their area of administration.
KEY ACCOUNTABILITIES:
Policies, Processes & Procedures : Recommends improvements to departmental policy and directs the implementation of procedures and controls covering all areas of administration activity to ensure that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost- effective service to customers.
Day- to-day operations : Supervises the day-to-day operations of A section to ensure that work processes are implemented as designed and comply with established policies, processes and procedures.
Job Specific Accountabilities :
- Leads the activities of subordinates to ensure that all work within the area of the administration unit is carried out in an efficient manner.
- Participates in handling complex and routine activities under supervision to support ongoing business activities.
- Contributes to communications with external contacts and resolves, non-routine queries and problems with a varying level of supervision to ensure smooth flow of processes.
- Participates in leading all activities related to building assets such as maintenance, renovations, rents, sale and purchasing to ensure they are carried out efficiently.
- Handles some selected relationships with suppliers and service providers to leverage spend, generate economy of scale and improve customer experience.
- Participates in supervising resources allocations to incidents and projects to ensure that tasks are carried out efficiently.
- Implements contingency plans to ensure rapid response and deployment of resources in case of emergencies.
- Follows all relevant Administration instructions so that work is carried out in a controlled and consistent manner.
- Prepares routine letters, reports, memoranda for function head’s signature, gathers and summarizes data in order to ensure availability of data.
Minimum Qualifications: Associate or a bachelor’s degree in a relevant field.
Minimum Experience: 0-3 year/s of administrative experience is preferred.
