Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
Project Description:
The primary project supported by this position is the consulting services agreement for planning, design and construction supervision of water and wastewater infrastructure of the Building Water Infrastructure (BWI) project.
Responsibilities
- Assist the senior leadership team in managing project calendars to meet the deliverables.
- Streamline the administrative tasks and execute project-specific tasks such as reviewing and formatting reports and memoranda, organizing documents, maintaining records and any other project tasks that will help the management team achieve project objectives.
- Review the quality of the reports and memoranda being produced to adhere to Project branding and marking requirements and review documents for English grammatical errors, flow, typos, and formatting inconsistencies before final submission or distribution.
- Compose, review, and send official correspondence and materials in English and Arabic under the direction of BWI project leadership.
- Proactively coordinate with the management team and task leaders to track internal and external deliverables and provide reminders at appropriate times. Create and maintain Excel-based files to track project timelines, deliverables, and communications.
- Organize and maintain document control activities including document storage, management, tracking, and reporting consistent with CDM Smith requirements/protocol.
- Proactively coordinate with the project management team and task leaders to schedule internal quality control and assurance checks in accordance with CDM Smith policies.
- Support the COP, DCOP and Design Manager in organizing and preparing for meetings including gathering documents and coordinating logistics with support from the Administrative or Marketing teams as appropriate.
- Provide other general project support duties as assigned by the Chief of Party.
Minimum Qualifications
- Bachelor’s degree in business administration, English language and literature , or related field.
- Minimum 12 years of relevant experience in supporting a dynamic project team.
- Previous experience in diplomatic and donor agency protocols.
- Excellent written, editing, proofreading, and oral communication skills in English and Arabic.
- Prior experience working as an executive assistant for senior leadership a multinational organization or with an engineering consulting firm, preferably with international development or diplomatic missions.
- Demonstrated success in fast-paced, dynamic project environment. Ability to work across various roles and teams in a proactive, dynamic, demanding, and fast-paced environment while remaining flexible, resourceful, and efficient.
- Strong time management and proactive problem-solving skills and ability to multitask and organize and coordinate multiple concurrent projects.
- Previous experience in developing internal processes and filing systems.
- Strong communication, interpersonal, and organizational skills.
- Excellent computer skills including in Microsoft office.
- Must be a Jordanian citizen or have legal work authorization to work in Jordan.
- Demonstrated ability to manage sensitive information with discretion and professionalism.
Amount Of Travel Required
5%
Background Check and Drug Testing Information
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Agency Disclaimer
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Business Unit
ISU
Group
IDG
Assignment Category
Fulltime-Regular
Employment Type
Local
