Role Summary
We are seeking an Administrative Assistant to support the daily operations of our HR & Administration team. The Administrative Assistant will be involved in a wide range of support activities while ensuring that the office needs in Amman are met.
What Will You Do?
- Manages the day-to-day functioning of the Amman office;
- Liaises with vendors and orders, receives, and distributes office supplies;
- Updates office calendar daily to provide an overview of staff activities;
- Maintains employee files and HR databases to ensure information is accurate and available;
- Monitors employees’ leaves and attendance and provides reports as needed;
- Compiles, updates, and communicates public holidays and office closures;
- Manages the setup of new offices and/or office moves when needed;
- Ensures all HR and Admin practices are compliant with local labour laws and regulations and updates the HR & Admin Manager of any changes;
- Organises travel, accommodation, transport, and meetings for team members;
- Organises team building activities;
- Visits government ministries, embassies and notary publics as needed; and
- Participates in special projects on an office, department, or firm level, as and when necessary.
What Are We Looking For?
- Minimum 3 years of experience as an Administrative Assistant, or in a relevant human resources/administrative role;
- Excellent written and spoken Arabic and English;
- Bachelor’s degree in a business-related discipline; and
- Experience using ERP systems, and proficient in Microsoft Office programs including Excel and PowerPoint.
Who Are We?
CWB is a super-regional IP firm formed in 2023 through the merger of Cedar White Bradley, PETOŠEVIĆ Group, and Hahn & Hahn. Today, we serve some of the world’s leading IP owners across Africa, Central Asia, Eastern Europe, and the Middle East.
United by a shared belief in Thinking Beyond for a better future, we look beyond roles and short-term goals, lead with ambition, precision in delivery, and care for one another.
We are One Firm, working collaboratively across offices and regions, guided by our values, strong character, and a commitment to ethical, high-quality service.
Why Join Us?
At CWB, we value people who think beyond, own outcomes, and lead with character.
We hire for character, not just credentials, and we’re passionate about helping our team grow for the long term. We believe that people with good character grow into the best leaders, and competence can always be developed.
We’re committed to fostering a workplace built on flexibility, well-being, and inclusivity. Our approach to work-life integration includes adaptable working arrangements, mental health support, and access to resources that help our people stay healthy, engaged, and inspired.
As an equal opportunity employer, we promote diversity of thought, background, and experience. We are dedicated to building inclusive teams where every person is valued and every voice is heard.
Wherever you come from, whatever your story — if you lead with character, there is a place for you at CWB.
Equal Employment Opportunity
At CWB, everyone is valued for who they are and what they bring. We believe that true strength lies in the diversity of people, perspectives, and experiences. We are committed to creating an environment where every person feels respected, supported, and empowered to thrive.
How To Apply
Interested candidates should submit their resume to careers@cwbip.com
