Job description
We are a growing engineering company providing professional engineering services across a range of technical and industrial sectors. Our work combines technical expertise, innovation, and practical problem-solving to deliver high-quality solutions for our clients. We are a lean, high-performance team looking for an organized and proactive professional to support our operations, allowing our technical teams to focus on delivering engineering excellence.
The Role We are looking after a proactive, highly organized Operations & HR Coordinator to act on the company's non-technical functions. You will report directly to management and act as the link between the technical team, government activities, suppliers, and clients.
Main Responsibilities
1. HR & Team Management
· Payroll & Compliance: Manage monthly salary preparation, planned and sick leaves, vacation days, office attendance, coordinate with accounting, and ensure full compliance with Jordanian Labor Law and Social Security (Daman) regulations. And other HR activities.
· Talent Acquisition: Support the hiring processes by screening CVs, conducting first screening calls, scheduling interviews, and managing the onboarding processes for new hires.
· Engagement: Assist in tracking Employee engagement and organizing team-building initiatives to improve retention.
2. Logistics & External Relations
· Government Relations: Prepare, submit, and follow up on official documentation with government bodies (Ministry of Industry, Ministry of Energy, etc.).
· Tender Management: Physically retrieve tender documents and ensure timely delivery of sealed technical/financial proposals to clients.
· Banking & Finance: Act on the delivery and return of bank guarantees, checks, and financial documents.
· Customs & Logistics: Manage customs clearance documentation for imported equipment and coordinate delivery to project sites.
3. Administration & Office Management
· Office Operations: Manage daily office requirements, supplies, and general administrative workflows.
· Documentation: Mainly organize digital and physical filing systems for all company records.
· Support: Handle non-technical tasks for engineering teams to allow them to focus strictly on design and project delivery.
Requirements & Qualifications
Must-Haves:
· Education: Bachelor's degree in Business Administration, Human Resources, Industrial Engineering, or related field.
· Experience: 3 to 5 years of proven experience in an Admin, HR, or Operations role within Jordan.
· Technical Proficiency: Excellent command of the Microsoft Office Suite (Word, Excel, Outlook). You must be able to format professional letters and Manage data in Excel.
· Language: Excellent command of English and Arabic (Written & Spoken).
· Mobility: Possession of a private car is a strict requirement for this position. The role requires daily travel to banks, ministries, and clients. (Valid Driver's License required). Car use and milage will be compensated.
· Continuous development: Willingness to learn about new systems, software, and engineering processes. We are a tech forward company, and you must be comfortable adapting to new digital tools.
Nice-to-Haves (Plus):
· International Experience: Experience dealing with international suppliers and shipping documentation (Commercial Invoices, Packing Lists, etc.) is a major plus.
· HR Software: Knowledge of any HR management software.
· CRM Systems: Familiar with CRM systems (e.g., Zoho, HubSpot, Airtable) is a plus.
· Task Management Systems: Familiar with systems for modern task and project management software (e.g., Clickup, Jira, Wrike, Planner)
How to Apply If you think you are fit to this position, please send your application to resourceshuman250@gmail.com with the subject line "Human Resources Officer & Admin Assistant - [Your Name]". If you are interested but do not fully qualify, you can send your questions to the same email.
· Required: Your CV (PDF format).
· Optional: A cover letter describing your motivation for joining Affinity and highlighting your experience with logistics or general procedures in Jordan.
