Job Overview:-
We are seeking a detail-oriented and reliable
Administrative Assistant to support our
collections and accounts receivable process. You will play a key role in communicating with clients, managing financial records, and supporting cross-functional collaboration with account managers and the finance team.
This role is part of a larger administrative support team and requires excellent organizational skills, a proactive communication style, and the ability to stay on top of multiple moving parts in a fast-paced environment.
Key Responsibilities
- Confirm with clients daily that invoices have been received and approved for payment via email and phone, and document communication in Excel-based collection logs
- Prepare daily and monthly reports tracking invoice payment status, especially for invoices approaching or exceeding terms
- Work closely with Account Managers to resolve invoice discrepancies or payment delays
- Receive and deposit payments (checks and ACH) and record them appropriately
- Process lien waivers daily or as requested
- Prepare month-end metrics and reporting and help identify trends in payment behavior
- Assist the admin team as needed with related tasks, documentation, or reporting
Work Schedule and Hours
This position follows
U.S. Central working hours and days, meaning in
Egypt/Jordan employees are expected to work from
4:00 PM to 1:00 AM,
Monday to Friday.
Qualifications
- Fluent in English (written and spoken)
- 1+ years of experience in administrative support, accounts receivable, or collections
- Experience with QuickBooks is preferred, but not required
- Strong Excel skills and attention to detail
- Ability to communicate clearly and confidently with U.S.-based clients and internal teams
- Organized, self-motivated, and reliable under minimal supervision
Benefits
- Social insurance
- Quarterly bonus plan
- Professional development and training
- Medical insurance
