Job Overview:-

We are seeking a detail-oriented and reliable Administrative Assistant to support our collections and accounts receivable process. You will play a key role in communicating with clients, managing financial records, and supporting cross-functional collaboration with account managers and the finance team.

This role is part of a larger administrative support team and requires excellent organizational skills, a proactive communication style, and the ability to stay on top of multiple moving parts in a fast-paced environment.

Key Responsibilities

Confirm with clients daily that invoices have been received and approved for payment via email and phone, and document communication in Excel-based collection logs
Prepare daily and monthly reports tracking invoice payment status, especially for invoices approaching or exceeding terms
Work closely with Account Managers to resolve invoice discrepancies or payment delays
Receive and deposit payments (checks and ACH) and record them appropriately
Process lien waivers daily or as requested
Prepare month-end metrics and reporting and help identify trends in payment behavior
Assist the admin team as needed with related tasks, documentation, or reporting

Work Schedule and Hours

This position follows U.S. Central working hours and days, meaning in Egypt/Jordan employees are expected to work from 4:00 PM to 1:00 AM, Monday to Friday.

Qualifications

Fluent in English (written and spoken)
1+ years of experience in administrative support, accounts receivable, or collections
Experience with QuickBooks is preferred, but not required
Strong Excel skills and attention to detail
Ability to communicate clearly and confidently with U.S.-based clients and internal teams
Organized, self-motivated, and reliable under minimal supervision

Benefits

Social insurance
Quarterly bonus plan
Professional development and training
Medical insurance

Innovative Consulting Partners

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