Job Purpose:
Coordinate employee engagement activities and program performing a range of administrative and clerical duties. Provide key support to ensure the execution of daily operations. Perform a range of administration duties related to visitors, security, and office administration. Fostering a positive work environment and enhancing team morale and participation
Qualifications, Knowledge & Experience:
Employee Engagement:
- Manage HR Rail task execution with a timely limit.
- Monitor employee complaints and provide a brief to the CPPO office after working with HRBP to collect all information needed.
- In charge of employee engagement activates and programs.
- Monitor lead times for HR-related tasks to ensure timely completion.
- Coordinate team-building activities and events to foster collaboration among the team.
Admin Specialist:
- Responsible for all security passes for employees and visitors.
- Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
- Respond to and resolve administrative inquiries and questions.
- Coordinate and schedules travel, meetings, and appointments for managers or supervisors.
- Prepare agendas and schedules for meetings.
- Provide ad hoc support around the office as needed.
- Provide logistical support for the management, office, and departmental activities.
- Assist with the onboarding process of new employees.
- Prepare periodic & non – periodic reports as required.
- Perform any other duties and responsibilities within the scope of his job.
- Manage employee recognition emails and tracking it.
Qualifications, Knowledge & Experience:
- Bachelor’s degree in Human Resources, Business Administration, or any related field.
- Accredited certificates or courses in administration/ HR is a plus.
- Minimum 2 years of experience as Admin Assistant.
- Exceptional knowledge in Ms. Office applications
- Strong communication & interpersonal skills
- Ability to take initiative and prioritize daily tasks.
- Ability to take charge and meet tight deadlines.
- Excellent command in English language.
