About the Role
We are looking for a proactive, organized, and resourceful Office Administrator & Workplace Coordinator to manage the day-to-day operations of our office and ensure a well-maintained, efficient, and welcoming work environment.
The ideal candidate is hands-on, service-oriented, and capable of independently coordinating office facilities, suppliers, employee services, and administrative processes.
Key Responsibilities
Office & Facilities Management
- Oversee daily office operations, cleanliness, maintenance, and workplace readiness.
- Supervise cleaning and office support staff, ensuring consistent service standards.
- Coordinate office repairs, preventive maintenance, utilities, and facility-related services.
- Ensure meeting rooms, workspaces, kitchens, and common areas are properly maintained.
Procurement & Vendor Management
- Manage purchasing, inventory, and replenishment of office supplies, pantry items, and equipment.
- Source, evaluate, and coordinate external vendors, including cleaning, maintenance, and catering providers.
- Monitor supplier performance, service agreements, invoices, and administrative expenses.
- Maintain organized records of office purchases, assets, and vendor contracts.
Employee Experience & Workplace Support
- Coordinate employee meals, refreshments, internal events, and workplace activities.
- Support new employee arrivals by coordinating workspace readiness, access, and office orientation.
- Respond to office-related employee requests and resolve operational issues promptly.
- Maintain a comfortable, professional, and welcoming work environment.
Administrative Coordination & Processes
- Coordinate visitor reception, meeting arrangements, and interview logistics.
- Manage office deliveries, couriers, correspondence, and general administrative requests.
- Maintain office checklists, schedules, records, and standard operating procedures.
- Support workplace safety, emergency preparedness, and office security procedures.
- Identify opportunities to improve operational efficiency and control costs.
Requirements
- 3+ years of relevant experience in office administration, office coordination, or workplace operations preferred.
- Hands-on experience managing office facilities, procurement, and external vendors.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets.
- Ability to independently prioritize tasks, coordinate multiple activities, and follow through on responsibilities.
- Good command of Arabic and English.
- Professional, detail-oriented, reliable, and service-oriented.
