Description
ABOUT THE COMPANY
AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa spread across 13 countries overseeing more than 700 stores.
JOB PURPOSE
The Administration Services Specialist is responsible for independently leading key administrative and procurement activities while ensuring operational excellence across administrative functions. He/she ensures efficient coordination between departments, optimal resource usage, and continuous improvement of administrative processes.
RESPONSIBILITIES
- Ensure optimal functioning of office operations, including health, safety, cleanliness, and facility maintenance, while anticipating needs and proactively resolving emerging issues.
- Monitor and manage inventory levels of office supplies and equipment, validate procurement needs, and ensure accuracy of supplier invoices.
- Compile, analyze, and interpret data to generate reports, summaries, and correspondence; identify data inconsistencies and resolve them with minimal supervision.
- Organize, improve, and maintain advanced filing and data retrieval systems to ensure accessibility, confidentiality, and data integrity.
- Support corporate events and entertainment programs through proactive coordination and logistical planning.
- Lead the coordination of assigned internal projects or initiatives by liaising with cross-functional stakeholders and external vendors to ensure timelines and deliverables are met.
- Support others by carrying out a range of procurement activities. Involves following established procedures.
- Review quotations and vendor proposals; contribute to supplier negotiations and vendor selection decisions in collaboration with relevant departments.
- Collaborate with internal departments to finalize specifications for requested services and goods, ensuring alignment with operational needs and budget guidelines.
- Proactively track and coordinate contract renewals and procurement follow-ups to ensure business continuity and supplier compliance.
- Assist in the research, preparation, and implementation of Corporate Social Responsibility (CSR) initiatives and promote awareness of CSR trends and developments.
- Provide support in monitoring the performance of administrative staff and subcontractors by gathering feedback and suggesting areas of improvement where applicable. Conduct routine checks on security and access control systems and recommend enhancements in collaboration with the responsible teams.
- Support stakeholder meetings by scheduling sessions, preparing calendar invitations, and ensuring alignment on timing and attendance.
Qualifications - External
LANGUAGE & TECHNICAL SKILLS
Language Proficiency
- Fluency in English and Arabic.
- Proficiency in MS Office.
EDUCATION
Bachelor’s degree in business administration, or a related field.
EXPERIENCE
Two to four years of experience in a similar role.
Azadea Group is an Equal Employment Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
