"JOB DESCRIPTION
Administration and Coordination Officer
Job Title: Administration and Coordination Officer
Program: Jordan Water Governance Activity (WGA)
Location: Water Authority of Jordan
Position type: Full-Time Local Support
Duration: Six-months contract
BACKGROUND
The Water Governance Activity (WGA) program is a multi-year project funded by USG, which aims to support the GOJ in achieving measurable improvements and greater sustainability of the water sector by providing technical assistance to strengthen strategic planning, financial sustainability, policy development, data-driven decision-making, and capacity-building efforts to enhance utility performance. In addition, to increase accountable, sustainable water sector management and governance by supporting and strengthening the National Conveyor Project's Project Management Unit, strategic planning, fiscal management, policy development and implementation, and capacity-building efforts.
JOB SUMMARY:
The Administration and Coordination Officer provides essential administrative, coordination, and logistical support to the MCPMU Director and specialists. The position ensures effective organization of meetings, systematic follow-up on agreed actions, proper documentation, and smooth day-to-day functioning of the MCPMU.
DUTIES AND RESPONSIBILITIES
Organize, schedule, and coordinate meetings with the Management Contractor, WAJ departments, YWC staff, and external stakeholders.
Prepare meeting agendas, take minutes, and track follow-up actions and decisions.
Maintain an action-tracking system to support timely implementation of MCPMU decisions.
Support the MCPMU Director and specialists with correspondence, documentation, and information requests.
Manage receipt, registration, filing, and tracking of official correspondence, notices, and submissions related to the Management Contract.
Support preparation and consolidation of reports, presentations, and briefing materials.
Coordinate logistical arrangements related to MCPMU activities, including workshops, review meetings, and missions.
Maintain organized electronic and hard-copy records of MCPMU documents in accordance with WAJ procedures.
Support internal coordination within WAJ and ensure smooth information flow between MCPMU members.
Perform other tasks as appropriate and as determined by the direct supervisor.
Education and/or Experience/Knowledge, Skills, and Abilities:
Bachelor’s degree in business administration, Public Administration, Management, or a related field.
Relevant experience in administrative support, coordination, or secretarial roles, preferably within public sector institutions.
Experience supporting senior management or project teams in a structured organizational environment.
Strong organizational and time-management skills, with attention to detail.
Good command of English (written and spoken) for correspondence, meeting minutes, and documentation.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
Ability to handle confidential information with discretion and professionalism.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Chemonics is committed to the goal of equal employment opportunity. Chemonics recruits, hires, trains, and promotes people in all job titles without regard to race, color, religion, age, national origin, disability, sex, sexual orientation, gender or gender identity, or any other category specified by labor laws. All employment decisions will be consistent with the principle of equal employment opportunity. All personnel actions, such as compensation, benefits, transfers, layoffs, return from layoff, company sponsored training, education, tuition assistance, social and recreational programs will be administered without regard to race, color, religion, age, national origin, disability, sex, sexual orientation, gender or gender identity, or any other category specified by local labor laws.
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