Job Description

In Palestine, NRC provides humanitarian assistance and promotes respect for international law in one of the longest-running displacement crises in modern history. In the West Bank, including East Jerusalem, and Gaza, NRC’s work includes emergency preparedness and response, education, ICLA, protection, shelter, and WASH. The Norwegian Refugee Council (NRC) is a global humanitarian organization helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organization recognized for providing high quality aid and for defending the rights of refugees and internally displaced people. At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Responsibilities

Roles and responsibilities

A core part of the Area Office Finance team, NRC seeks to hire an experienced finance professional as a Finance Coordinator to lead on accounting, financial management, and donor budgeting for new proposals and realignments and to manage all donor financial reporting. The position holder will report to the Area Manager.

Generic Responsibilities

“ Provide up to 10 main responsibilities that would apply generally, not just in the current situation since they are generic and consistent over time independent on the country context and the holder of the position. Also include the standard required generic responsibilities listed below” .

Performance management process; setting clear goals aligned to country strategy and priorities, and to follow up and support staff’s achievement.
Implement NRC’s financial systems, routines and procedures in the Area Office.
Ensure adherence to NRC policies, handbooks, guidelines, and donor requirements.
Prepare and submit reports and analyses.
Ensure proper filing of all supporting documentation.
Support line managers in procedures and require support team training.
Support project staff in financial matters.
Maintain budget control and monitor cash flow for the Area Office.
Ensure that the accounting, monitoring, and reporting follow procedures.
Contribute to implementing Safe and Inclusive Programming Minimum Standards across your work area.

Specific responsibilities:

“These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. Also add in priorities within in the context and function at the time. This section shall be revised whenever a new employee is hired, or when the context strategy changes significantly.”

Financial Systems & Compliance

Ensure NRC Finance Systems and procedures are constantly updated, and all necessary monthly routines.
Support the preparation of spending plans and gap analysis.
Undertake spot checks across the Area Office to ensure NRC financial procedures are followed and prepare an action plan upon findings.

Budgeting and Reporting

Support the development of master budget and donor budgets for new proposals for the Area Office, coordinate budget development processes in the area offices and ensure sufficient cost coverage is secured as per NRC’s and donors’ guidelines.
Consolidate all elements of the proposal budget and prepare the final product in the donor format for review and submission when necessary.
Ensure all NRC’s budgeting and budget management tools are properly used,
Support Area Office Budget Holders and Finance teams to identify the potential need for budget realignments or NCEs and support the realignment process.
Prepare all donor financial reports per donor requirements (template and deadline).
Respond to donor queries/feedback on submitted financial reports.

Budget Monitoring and Follow-Up

Support the Program Managers /Budget Holders in reviewing and analysing the monthly Budget vs Actual reports and highlight them to the AO and Area Manager
Support identifying budget coding required for Area Office costs and recruitment.
Responsible for preparing monthly Budget vs Actuals reports and circulating it by the 15th of each month.
Check the transaction list for GAZA Area office monthly and ensure that the expenses are booked to the correct NRC/ Donor codes. Besides, review the transactions according to the budget versus actual (BvAs) and the eligibility of costs.

Accounting & Treasury

Responsible for overall cash and banking management and bookkeeping for the Area Office.
Lead on the monthly financial closing and consolidating accounting books at the Area Office level.
Provide finance verification of purchases and payment requests up to his/her authorisation limit.
Ensure effective cashflows, prepare expenditures forecast and submit monthly cash requests to the Country Office.
Liaising with money transfer agents (if applicable) to have smooth cash payments in the field.
Assist the CO Finance Coordinator with External and Project audits.
Support the Country Office with preparing and submitting regulatory reports to the respective line departments. Ensure national staff benefits, including leave and medical insurance, are processed and tracked as per NRC procedures.

Capacity Building & Training

Develop, support and implement capacity-building plans for staff in Area Offices to build their knowledge of donor budgeting and reporting.
Conduct other ad-hoc training and capacity building depending on any identified gaps in the Area Offices

Critical interfaces

“By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Provide brief information on roles with relevant interfaces and what is required for this position. Eg what interfaces is important in order to ensure work is aligned with the global NRC requirements.”

Project planning and implementation: Area Manager, Finance, and Logistics.
Program and Program Support Unit: Gaza PMs and PCs.
Other: Country Office HR Department

Qualifications

Generic professional competencies

“ These are the professional or technical skills, knowledge, qualification and experience needed for effective performance to deliver the desired result that are required by this role. Eg fluency in English both written and verbal.”

Experience working in finance in a humanitarian/ recovery context.
3 years of experience working in Finance on a similar level.
Previous experience working in complex and volatile contexts.
Documented results related to the position’s responsibilities.
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal

Context Related Skills, Knowledge And Experience

“Context related competencies are the knowledge, skills and experience required because of the context, location, and/or the current priorities and challenges for the role”

Knowledge of the context in Gaza and Palestine
Good communication skills, people management
Strong leadership skills and a supportive management style.
Fluency in English is essential, both written and verbal.

Behavioural competencies

“Refer to NRC Competency Framework, the personal qualities or characteristics that influence how successful people are in their job. Select between 3-6 Competencies that are most important for this job – including the title of the Competency, and some (or all) of the indicators.”

Managing resources to optimize results
Managing performance and development
Analyzing
Handling insecure environments
Empowering and building trust

“Refer to the NRC Leadership profile, the type of behaviour we expect from our leaders. Remove if a non-managerial role”.

Build meaningful relations
Act with integrity
Empower people
Deliver results

Norwegian Refugee Council

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