Ensure all invoices are paid within the payment terms, Oracle is fed with correct data and release invoices that can be paid. Analyze the performance of the payment cycle and identify areas of development.
KEY ACCOUNTABILITIES
Responsibilities
Processing invoices
- Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
- Match invoices with purchase orders and receiving documents.
- Enter invoice data into the accounting system for payment processing.
- Verify all the invoices as per the contract terms.
- Make sure that retention and performance retention (If any) has been deducted as per contract terms.
- GRN/Services has been correctly received & matched in oracle system
- Make sure all Invoices without purchase order are paid after approval as per DOA.
Processing Payments
- Prepare and process electronic payments (ACH, wire transfers) and checks.
- Monitor payment schedules to ensure timely disbursements.
- Address payment inquiries from vendors and internal stakeholders.
- Maintaining/updating prepayments schedules and provide monthly JV related entries.
- Documents all the released payments on the system
Reconciliation and Reporting
- Reconcile vendor statements to ensure accounts are accurate and up to date.
- Investigate and resolve outstanding balances or discrepancies.
- Assist with month-end closing activities, including reconciliations and accruals.
- Maintain detailed records of transactions and reconciliations.
- Generate and maintain accounts payable aging reports and payment activity summaries.
Bank Reconciliation & cash Monitoring
- Daily monitor of banks transactions.
- Reconciling all related bank accounts on monthly basis.
- Following up with banks regarding any issues related to the cheques/wire transfers.
- Custody of original pre-printed cheques.
- Daily updating of cash position report
Vendor and Internal Communication
- Serve as the primary contact for vendor inquiries regarding payments and account status.
- Collaborate with purchasing and receiving departments to resolve invoice disputes.
- Build and maintain positive relationships with vendors and internal teams.
Compliance and Documentation
- Ensure compliance with company policies, internal controls and regulatory requirements.
- Maintain organized records of invoices, payments and other accounts payable documentation.
- Assist with audit preparation by providing required documentation and explanations.
Petty cash
- Custody of petty cash under finance department and reimbursing of other petty cash in the company.
- Verify and post all petty cash invoices for other departments and process the feeding requests after obtaining the required approvals.
- Handling the petty cash daily transactions.
Fixed Asset Management
- Updating F. Assets system with new purchases/ Disposals.
- Maintain proper records (Register) of assets in custody.
Other
- Perform any other duties requested by management.
QUALIFICATIONS, EXPERIENCE, & SKILLS
Preferred Qualifications:
- Bachelor’s Degree in Accounting/Finance
Preferred Experience:
Job-Specific Skills:
- Hands-on experience with accounting software (Preferable Oracle & Oracle Fusion)
- Familiarity with advanced formulas in MS Excel
- Excellent analytical skills along with the ability to create and present detailed reports
- Ability to accurately process numerical data
- Team management and negotiation skills
- Problem-solving attitude
- Confidentiality
- Sound understanding of process and transactional flows
- Knowledge of ERP environment
COMPETENCIES
- Problem Solving
- Negotiation
- Financial Basics
