Our highly-esteemed client is seeking a highly motivated, enthusiastic and hardworking person with excellent
communication and interpersonal skills to fill a full-time Administration Assistant position.
Roles And Responsibilities
The precise range of duties will vary over time according to the needs of the client, but will include the following:
- Provide administrative support to the client.
- Event management for meetings, receptions, dinners and or other events taking place at the client or the residence.
- Meeting room set-up and coordinating visitors to the client.
- Property management and general maintenance coordination. This will include liaising with the client’s service providers and identifying new providers where needed, as well as procurement processes.
- Coordinate relevant client team members in delivery of allocated tasks under the administration function.
- Managing client’s social media accounts, including developing campaigns across the full range of the client’s work; assist client colleagues in managing media for high-level visits and events.
- Answer telephone calls and deal with simple queries or direct to Consular Officer/PA/Accounts/Second Secretary.
- Managing correspondence, invitations & calls to the client.
- Management of client files and contact database, including updating and maintenance.
- Other duties as may be required in a busy, dynamic office.
Additional Key Areas Of Responsibility As Provided
- Administrative Management.
- Social Media Management.
- Event Management.
Essential Requirements Candidates Must Be Able To Demonstrate
- Candidates must have previous professional experience in a similar role.
- Candidates must have a Bachelor degree in a relevant field as a minimum qualification.
- Candidates must be fluent in written and spoken Arabic and English. Applicants may be telephoned in advance to establish language proficiency and a short-written language test may be required;
- Candidates must have at least one year’s professional experience.
- Candidates must provide evidence of strong interpersonal skills, flexibility, efficiency and effectiveness showing strong organizational skills, attention to detail, and an ability to manage multiple tasks at once including at high-level events.
- A high level of organizational and administrative skills, including proficiency in Microsoft Suite, Outlook, Word and Excel.
- Well-developed networking and interpersonal skills, including a flexible attitude, good judgement and the ability to work effectively as part of a team in a small office environment.
- Information management skills
- Strong knowledge of international affairs and experience of working in an international environment.
- The candidate should provide examples of being solutions-oriented, and committed to delivering results, including by adapting approach if necessary.
- All applicants must have a permanent legal right to reside and work in Jordan.
- Excellent command of the English language (Fluent), high proficiency in Microsoft Office products, and the ability to demonstrate flexibility, professionalism, and reliability.
Desirable Skills And Experience
- A good understanding of the role of the Department of Foreign Affairs and the client.
- The successful applicant will work alongside other local employees of the client, and will report directly to the diplomatic staff in the client.
- Previous experience in a diplomatic client is desirable, but not essential.
- Knowledge of Social Media platforms and page administration will be an advantage.
Terms And Conditions Of Employment
- The successful candidates will be hired on a fixed-term contractual basis and will be based at the client in Jordan.
- Sunday to Thursday, 40 hours per week, with standard office hours from 8.00am to 4.00pm.
- The positions will have an annual leave allowance of 20 days per annum, exclusive of public holidays, adjusted pro rata.
