We are seeking a Finance Administrative Clerk to provide efficient administrative support for the Finance Department. This role will support day-to-day operations by maintaining well-organized financial records, coordinating correspondence and bank-related document deliveries, and assisting with invoice documentation and filing.
Roles and Responsibilities
- Organize and maintain the financial department's physical and electronic archives.
- Maintain a filing and document tracking system to ensure easy retrieval and proper retention.
- Assist in preparing reports and presentation materials.
- Provide general administrative support to managers and staff, including photocopying, faxing, and scanning documents.
- Screen and direct phone calls and distribute correspondence.
- Coordinate the preparation and delivery of cheques to banks, obtain receiving confirmations, and follow up on deposit status.
- Receive and register incoming invoices and supporting documents, and route them for review and approval in accordance with procedures.
- Follow up with internal departments to obtain any missing documents required for payment processing.
- Support audit preparation by providing requested files, arranging documents
- Support the team in various administrative tasks as needed.
Qualifications and Education Requirements
- Diploma degree in business administration, Finance or a related field.
- Minimum of 5 years of experience in related roles.
- Proficiency in using Word, Excel, PowerPoint, and Outlook
- Strong document control and records management skills
