Company Overview
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Join Us! CDM Smith – where amazing career journeys unfold.
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Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
Position Summary
The Donor Coordination, Reporting and Compliance Specialist will support the Ministry of Water and Irrigation (MWI) in coordinating donor relations, monitoring compliance with donor requirements, managing reporting obligations, supporting stakeholder engagement, and facilitating communication among donors, government entities, consultants, contractors, and project teams.
The Specialist will support the Engineering, Environment, Social and Donor Affairs Lead by consolidating donor agreements and requirements; preparing donor reports; tracking agreed actions, milestones, and reporting deadlines; maintaining compliance and reporting systems; and helping ensure that donor requirements are clearly communicated and implemented across the Project.
Key Responsibilities
Donor Coordination and Stakeholder Engagement
- Coordinate between MWI, MOPIC, donors, consultants, contractors, government entities, lenders, and project stakeholders.
- Organize and facilitate donor meetings, workshops, and consultations.
- Prepare meeting agendas, minutes, action matrices, decision logs, and follow-up reports.
- Track donor commitments, comments, decisions, and outstanding actions.
- Prepare responses to donor inquiries and information requests.
Reporting and Documentation
- Prepare quarterly and annual donor reports, executive summaries, briefing notes, presentations, and management updates.
- Consolidate technical, financial, procurement, environmental, legal, and operational information from various project teams into unified reporting products.
- Support preparation and review of Annual Work Plans, Financial Monitoring Reports, Performance Monitoring Reports, audit responses, and implementation updates.
- Maintain document repositories, correspondence records, action trackers, and reporting databases.
- Review project documents and reports to ensure quality, accuracy, consistency, and compliance with donor requirements.
Compliance and Monitoring
- Monitor compliance with donor agreements, reporting obligations, audit requirements, and project commitments.
- Track audit findings, review recommendations, management responses, responsible parties, due dates, and agreed corrective actions through closure
- Monitor implementation progress against agreed milestones, commitments, and reporting schedules.
- Apply document version-control and confidentiality procedures to donor correspondence, reports, records, and supporting documentation, ensuring that sensitive information is handled securely and shared only with authorized recipients.
Project Coordination Support
- Support the NCPMU in coordinating project information and stakeholder inputs.
- Support implementation monitoring and management reporting activities.
- Prepare materials for senior management, donor consultations, and government briefings.
Skills & Abilities
- Reporting and Documentation
- Compliance Monitoring
- Communication and Facilitation
- Planning and Organization
- Problem Solving
- Attention to Detail
- Risk Monitoring
- Team Collaboration
Qualifications
- Minimum 7 years of professional experience in project coordination, stakeholder engagement, donor-funded programs, consulting, program support, reporting, compliance monitoring, organizational development, or related fields.
- Demonstrated experience preparing reports, executive summaries, briefing notes, presentations, and management updates.
- Experience coordinating multiple stakeholders across government, private sector, international organizations, consultants, contractors, or development programs.
- Experience maintaining action trackers, monitoring tools, compliance registers, risk logs, or similar management systems.
- Experience facilitating meetings, workshops, consultations, training programs, or stakeholder engagement activities.
- Experience consolidating information from multiple disciplines into integrated reports and decision-support materials
- Strong report writing and analytical skills.
- Presentation preparation and executive briefing capabilities.
- Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience developing and maintaining action trackers and monitoring systems.
- Strong oral and written communication skills, with the ability to convey complex information clearly and effectively to diverse audiences.
- Excellent written and verbal English.
- Excellent written and verbal Arabic.
Amount Of Travel Required
10% or less
Background Check and Drug Testing Information
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Additional Pay Range Information
CDM Smith is committed to fair and equitable compensation practices. This pay range is a good faith estimate representative of all experience levels for the geographic location assigned to the position. In addition to geographic location, a candidate’s salary is determined by several other factors including, but not limited to, the role, function and associated responsibilities, relevant work experience, skills, required certifications, and education/training.
Additional Compensation
All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Visa Sponsorship Available
No - We are not open to sponsoring for this position
Agency Disclaimer
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Talent Acquisition Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith Inc. and its divisions and subsidiaries staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith Inc. and its divisions and subsidiaries and any resume submitted to any employee outside of CDM Smith Talent Acquisition Team will be considered property of CDM Smith. CDM Smith Inc. and its divisions and subsidiaries will not be held liable to pay a placement fee.
