Location: Aqaba, Jordan
Company: Noatum Ports Jordan
Department: Procurement / Finance
Role Overview
The Purchasing & Contracts Specialist will support the end-to-end procurement process, including purchase order preparation, supplier coordination, procurement administration and contract management.
The role will work closely with Operations, Finance and other internal stakeholders to ensure timely and compliant procurement of goods and services while maintaining accurate procurement records and documentation.
Key Responsibilities
- Prepare and process purchase orders in accordance with approved requisitions and procurement policies.
- Obtain and compare supplier quotations and prepare evaluation summaries.
- Maintain accurate records of active purchase orders, contracts and supplier correspondence.
- Coordinate with suppliers regarding delivery schedules, order confirmations and documentation.
- Support contract administration, including monitoring expiry dates, renewal requirements and contract variations.
- Liaise with GL/AP to ensure purchase orders are appropriately matched with invoices and payments are processed on time.
- Support supplier assessments and maintenance of the approved vendor list.
- Coordinate importation of goods and related customs documentation where applicable.
- Support procurement reporting, including spend analysis and order-status tracking.
- Maintain complete and organized procurement records for audit and compliance purposes.
- Support other finance or administrative activities as directed by the Procurement Manager or CFO.
- Learn and use procurement and ERP systems as they are introduced.
Qualifications & Experience
- Bachelor's degree in Supply Chain, Business Administration, Finance or a related field.
- Minimum 3 years of relevant experience.
- Experience in purchasing, procurement administration or contracts support.
- Demonstrated experience coordinating with suppliers and internal departments.
- Arabic: Native.
- English: Working knowledge.
Key Competencies
- Purchase Order Processing
- Vendor Coordination & Follow-up
- Contract Administration
- Procurement Administration
- MS Excel
- Procurement Tools
- ERP & Procurement Systems
- Communication & Collaboration
- Accountability & Ownership
- Continuous Improvement
