Job Purpose
To follow up on real estate portfolio transactions and ensure their completion in accordance with bank policies and regulatory instructions. The role involves entering and updating all real estate portfolio data on the system, preparing periodic reports, and providing support to technical departments by supplying accurate and timely information, as well as extracting related reports and statements.
Key Responsibilities
- Enter and update all data related to the bank's real estate assets on the relevant systems, ensuring continuous accuracy and completeness. Also maintain and follow up on data related to approved real estate appraisers and valuators.
- Verify all supporting documents related to the real estate portfolio and match them with system records. Report any discrepancies to the direct supervisor.
- Receive real estate collateral transactions from branches, review them for accuracy and completeness, coordinate with branches to resolve deficiencies, and participate in preparing minutes, authorizations, and sale decisions.
- Follow up on construction and completion loans, property valuations, and approvals, ensuring all documentation is complete and disbursements are processed according to instructions.
- Review transactions received from regional management and Palestine branches, ensuring compliance with Palestinian Monetary Authority regulations and proper documentation, and prepare summaries for the department manager.
- Follow up on utility payments (water and electricity) for bank-owned properties in coordination with branches, verify their accuracy, and report accordingly.
- Handle inquiries from clients and appraisers, ensuring timely processing of transactions and coordination to avoid delays.
- Prepare summaries for the direct supervisor regarding auction and legal cases received from Legal or Credit Monitoring Departments, including extracting all relevant data and entering it into the system.
- Analyze and review legal cases to identify any gaps in the case tracking system, document findings, and submit recommendations.
- Prepare periodic reports related to the bank's real estate portfolio and provide recommendations.
- Maintain organized records of reports, meeting minutes, and statements for easy retrieval.
- Support all technical departments by providing necessary data and information in a timely manner.
- Coordinate with the Compliance Department regarding regulatory procedures, insurance of newly acquired properties, and cancellation of sold properties.
- Participate as a primary/backup member in business continuity and emergency response plans, executing assigned tasks to minimize risks and ensure rapid recovery
Requirements
- Bachelor's degree in Business Administration, Banking, or a related field
- Minimum 1 year of experience in office/administrative work
- Good command of English
- Proficiency in computer systems and applications
- Strong communication and interpersonal skills
- Teamwork-oriented
- Ability to work under pressure
