HR Responsibilities
- Coordinate the end-to-end recruitment and selection process, including CV screenings, conducting initial screening calls, sharing resumes with hiring managers, scheduling interviews and arranging exams.
- Prepare quarterly recruitment reports, providing updates on recruitment activities, vacancies and hiring progress.
- Support the onboarding process for new hires, ensuring the completion of required documentation and coordination of onboarding activities.
- Coordinate employee offboarding procedures, including arranging fingerprint and attendance system deactivation, coordinating the return of company assets with the IT and relevant departments, completing the required offboarding documentation, and ensuring all exit formalities are completed.
- Provide administrative support across HR functions, including performance management, training and development, leaves management and other HR related activities.
- Prepare and maintain HR & Administration documentation including employment documents, service agreements, transfer letters, training-related documents, visa invitation letters and other correspondence documents, ensuring accuracy and confidentiality.
- Maintain and update employee information and HR transactions in the HRIS, while ensuring that employee personnel files, HR databases, and records are accurate, up to date, confidential, and properly documented and archived.
- Administer employee medical insurance matters, including enrollment, additions, cancellations, and coordination with insurance provider, as applicable.
- Track employee attendance, working hours, vacations and leaves records, ensuring accurate documentation, and preparing attendance- related reports as required.
Office Administrative Responsibilities
- In coordination with the office admin, oversee day-to-day office operations, including monitoring office supplies, coordinating office boys’ cleaning schedules and follow up on facility maintenance.
- Coordinate and prepare the necessary arrangements for managements visits, business meetings, and external guests, ensuring appropriate logistical support.
- Provide administrative support to senior management, including scheduling meetings, preparing reports, coordinating correspondence, and handling other administrative requirements.
- Support the HR department team members with travel and logistical arrangements including preparing travel itineraries, coordinating accommodation, processing per diem requirements, and arranging office-related needs, ensuring timely and effective support for employees and business operations.
- Perform other related duties and responsibilities as assigned by the direct supervisor.
Essential Position Requirements
- Bachelor’s degree in Business Administration, Human Resources Managements, or another relevant field.
- Up to three years of relevant experience in HR, recruitment, office administration, or similar position. relevant position.
- Practical hand-on experience using HRIS, such as ZenHR, Kayan, or other comparable HR platforms, particularly in managing employee records, attendance, leaves, and HR- related transactions.
- Good knowledge of general HR administrative practices, procedures, and principles.
- Good knowledge in Jordanian Labor Law and Social Security.
- Excellent computer skills and excellent knowledge of Microsoft office applications, particularly Word, Outlook, PowerPoint, and Excel.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks, manage deadlines, and adapt to changing requirements.
- High attention to detail, accuracy, confidentiality, and professionalism when handling employee information and HR documentation.
- Excellent verbal and written communication skills in both Arabic and English.
- Proactive and self-motivated, with a strong sense of responsibility and commitment to delivering quality work.
- Ability to work independently, take ownership of assigned tasks and inquiries, and follow through to ensure timely resolution.
