About the Arab Center of Engineering Studies (ACES):
ACES is a Leading Specialized Engineering Company in the Middle East. At ACES we offer a wide range of specialized engineering services including site and geotechnical investigation, materials technology and testing, quality control of projects, special studies, land and marine surveying, and chemical and environment testing.
With our wealth of experience, strong relationships, technical knowledge, and focus, we help our clients with fast, reliable, cost-effective, and quality engineering solutions that meet their expectations.
What ACES is Looking For?
ACES is looking for a Payroll Officer to join the team in Jordan.
Job Summary:
Process and administer the monthly payroll of the ACES Group entities served by the Centralized Shared Services Hub accurately and on time, in compliance with ACES policies and the labor, social security and tax regulations of each country of operation, under the supervision of the Payroll Hub Section Head. Maintain payroll data integrity and confidentiality, respond to payroll queries, and support reconciliations, statutory reporting and audit requirements. Ensure full coordination and transparency with HR, Finance and branch teams.
Duties and Responsibilities:
- Collect, validate and enter monthly payroll inputs (attendance, overtime, leave, allowances, deductions, loans, advances, bonuses, new joiners and leavers) received from HR and branches within the approved payroll calendar and cut-off dates.
- Process the monthly payroll for the assigned ACES entities/countries in the MenaItech system and verify gross-to-net calculations before submitting for approval.
- Perform variance and exception analysis against previous periods and resolve discrepancies with HR and branch teams before payroll release.
- Prepare bank transfer / Wage Protection System (WPS) files and payroll summary reports, and ensure salaries are paid on time.
- Calculate and process end-of-service benefits, final settlements, leave encashment and other termination dues in accordance with ACES policy and local labor law.
- Prepare the statutory deductions, filings and reports (social security, income tax, Zakat and health insurance contributions) as required in each country of operation.
- Prepare payroll journal entries and reconciliations, and coordinate with Finance for general ledger posting, accruals and payroll cost allocation.
- Maintain accurate payroll master data in MenaItech (salary structures, bank, tax and social security details) and ensure all changes are supported by approved documents.
- Respond to employee and management payroll queries in a timely, professional and confidential manner, and escalate complex cases to the Section Head.
- Maintain and archive payroll records, supporting documents and audit trails in line with ACES retention and confidentiality requirements.
- Support payroll automation initiatives and MenaItech system enhancements through system testing, documentation of issues and adoption of standard templates and procedures.
- Support internal and external audits and statutory inspections by providing the requested payroll data and explanations.
- Comply with Shared Services Hub Service Level Agreements (SLAs), standard operating procedures and internal controls, and report any deviations or risks.
- Keep updated on changes in labor, social security and tax legislation in the assigned countries and inform the Section Head accordingly.
- Provide backup for other team members when required to ensure continuity of payroll service.
- Maintain the confidentiality of employee compensation and personal data at all times.
- Any duties or responsibilities assigned by the management.
Reporting To:
Payroll Hub Section Head
Job Requirements:
Education & Experience:
- Bachelor's degree in human resources, Business Administration or any related field.
- 0-2 years of experience in payroll processing, preferably in a multi-country or shared services environment.
Knowledge, skills, and abilities:
- Payroll Processing and Calculation.
- Labor Law and Social Security Regulations.
- End-of-Service Benefits and Employee Entitlements.
- Income Tax and Zakat Fundamentals.
- Payroll Accounting and Reconciliation.
- MenaITech Payroll Module and Advanced MS Excel.
- Statutory Reporting and Filings.
- Records Management and Data Confidentiality.
- Strong command of both English and Arabic.
- Advanced MS Excel skills and proficiency in MenaITech or a similar ERP/HRIS payroll system.
Why work for ACES?
At ACES, we believe in potential. We strive to create a work environment that is professionally stimulating, intellectually challenging, and personally rewarding.
ACES is committed to recruiting and retaining qualified, motivated staff who can support our clients effectively on projects throughout the Middle East. We are involved in a wide array of projects, large and small, in various markets. Our extensive portfolio provides numerous opportunities for our staff to improve their skills and to meet new challenges.
ACES has a diverse employee base, made up of individuals with widely varying backgrounds who are at different stages of their professional careers. They share a common goal: serving our clients according to the highest standards of excellence.
Our Commitment to Sustainability
At ACES, sustainability is integrated into our daily operations and strategic direction, guided by the ISO 14001 Environmental Management Standard. We maintain a fully digitized, paperless environment to reduce our ecological footprint, while our Board and executive management have embedded environmental sustainability into our governance framework. We actively seek environmentally conscious talent and provide ongoing training and awareness programs to empower employees, along with opportunities to contribute to sustainability initiatives and projects.
