Why Vardot?
If you want to make an impact with your passion, join our team! We're a diverse community of intelligent people who are passionate about working together and making a positive impact, working with the world's most influential organizations. No matter what type or size project we have going on, we align around one thing: bringing an outstanding customer experience into every interaction because it brings out the best in ourselves, too.
Overview
The Admin Assistant role at Vardot is people-first: you'll be the face of our Amman office. You'll own the front desk, keep the office running smoothly day-to-day, and be a trusted extra pair of hands for our People Operations team and leadership.
Responsibilities
Reception & Front Desk:
- Be the first face and voice of Vardot: greet visitors, candidates, and guests daily
- Handle incoming calls and route inquiries appropriately
- Manage meeting rooms and prepare spaces for guests, interviews, and meetings
- Maintain visitor logs and coordinate access for guests and vendors
Office & Facilities:
- Ensure office cleanliness and readiness; supervise cleaning providers
- Track and reorder stationery, supplies, and refreshments; process orders within the approved budget
- Coordinate with vendors (couriers, maintenance, suppliers) to keep the office running smoothly
- Support health & safety upkeep and file archiving
Admin Support:
- Provide administrative support to Finance and the CEO, including scheduling and correspondence
- Handle document printing, scanning, and filing
HR Support :
- Support onboarding/offboarding logistics, including new hire welcome kits and workstation setup
- Assist with maintaining employee records and basic HR documentation
- Support the HR inbox and routine HR workflows
- Help coordinate engagement activities, the event calendar, and Vibe Committee initiatives
Requirements:
- Bachelor's degree and 1–3 years of experience in an administrative, front-desk, or office coordination role
- Able to be on-site daily, 9:00 AM – 6:00 PM, in Deir Ghbar, Amman
- Strong organizational skills and attention to detail
- Professional, friendly demeanor; strong verbal and written communication
- Proficient in Microsoft Office / Google Workspace
- Fluent in English and Arabic
Nice to have:
- Prior experience specifically in a reception or front-desk role
- Exposure to HR tasks or HRIS tools
Working at Vardot
Vardot is proud to offer the best-in-class benefits for employees and their families, maintaining a healthy body and mind. Our core benefits include competitive healthcare coverage, wellness programs, time off when you need it, employee assistance programs, and much more. Vardot is an equal opportunity (EEO) employer. We hire without regard to age, color, disability, gender, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by applicable law.
