We are seeking a proactive and highly organized Executive Operations Specialist to partner with our leadership team and drive seamless, scalable operations across the organization. This role combines strategic administrative support with hands-on execution of high-impact projects, ensuring our executives can focus on driving growth and value.
Role overview
- Act as a trusted operations partner to the CEO and senior leaders, translating strategic priorities into efficient, repeatable processes.
- Lead cross-functional initiatives that enhance organizational effectiveness, from planning through execution and measurement.
- Maintain a calm, solutions-oriented approach in a fast-paced environment, balancing strategic thinking with meticulous attention to detail.
- CEO and executive support: manage calendars, meeting coordination, travel logistics, and confidential information handling; prepare briefing materials and follow-up on action items.
- Office and facilities administration: oversee day-to-day operations, vendor relationships, procurement, and budget tracking to ensure smooth, cost-effective operations.
- Vendor and contract management: evaluate, select, and onboard vendors; negotiate terms where appropriate; monitor performance and contract compliance.
- Travel and event coordination: plan complex travel itineraries, optimize schedules, and arrange corporate events or offsites that align with business objectives.
- Process optimization: design and implement scalable processes for workflows, approvals, and reporting; identify bottlenecks and drive continuous improvement.
- Project management: own and drive special projects, including cross-functional initiatives, milestones, risk management, and status reporting to leadership.
- Governance and compliance support: assist with policy adherence, risk assessment, and documentation to support governance initiatives.
- Communications and coordination: serve as a central point of contact for internal teams and external partners; maintain clear, timely communications and status updates.
Qualifications
- 5+ years of experience in executive operations, admin operations, or a similar role supporting C-suite leaders.
- Demonstrated ability to manage complex calendars, travel, and high-profile meetings with discretion.
- Strong project management skills with a track record of delivering multi-stakeholder initiatives on time and within scope.
- Excellent organizational, problem-solving, and communication abilities.
- Proficiency with productivity tools (e.g., spreadsheets, presentation software, email/calendar platforms) and familiarity with procurement and vendor management processes.
- Self-motivated, proactive, and adaptable with the ability to work independently and in collaboration with cross-functional teams.
- Strong business acumen and a solutions-focused mindset; comfort operating in a fast-growing, dynamic environment.
Benefits and opportunities
- Competitive compensation and performance-based incentives.
- Comprehensive health, dental, and vision coverage; 401(k) with company matching.
- Flexible work arrangements and a supportive, inclusive culture.
- Opportunity to shape scalable processes and lead high-impact projects across the organization.
- Professional development support and mentorship from senior leadership.
How to apply
- Please submit a resume and a brief summary of your experience leading executive operations initiatives. Highlight a project where you improved efficiency, reduced costs, or enhanced cross-functional collaboration.
This role is designed to attract a highly capable operator who can elevate executive effectiveness while building robust, scalable operations across the company. If you’re energized by shaping how work gets done and supporting leaders to achieve strategic outcomes, we’d love to hear from you.
