Executive Assistant
📍 Location: Amman, Jordan
🕘 Working Hours: Sunday – Thursday | 9:00 AM – 5:00 PM
About the Role
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive executive and administrative support to senior management. The ideal candidate will be responsible for managing daily operations, coordinating meetings and communications, preparing business documents, and ensuring the efficient execution of priorities in a fast-paced environment.
Key Responsibilities
- Manage executives’ calendars, schedules, and appointments
- Coordinate meetings, travel arrangements, and business bookings
- Prepare agendas, presentations, reports, and meeting materials
- Draft and manage professional correspondence, including emails and letters
- Follow up on action items and ensure timely completion of tasks
- Organize and maintain confidential files, records, and documentation
- Liaise with internal teams, clients, and external stakeholders professionally
- Provide day-to-day executive, administrative, and secretarial support
- Handle multiple priorities efficiently and respond promptly to urgent requests
- Support special projects and other business activities as assigned
Requirements
- Bachelor’s degree in Business Administration, Marketing, or a related field
- Minimum 5 years of experience as an Executive Assistant or in a similar role
- Excellent command of English, both written and spoken
- Exceptional organizational, multitasking, and time management skills
- Excellent communication and professional writing abilities
- Very fast computer skills with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Ability to work efficiently across multiple systems and quickly adapt to new digital tools
- Presentable, detail-oriented, and able to work under pressure with a strong sense of urgency
- Proactive, reliable, and capable of handling confidential information with the highest level of professionalism
- Strong interpersonal skills and the ability to work independently while supporting a dynamic executive team
