Job Purpose

The HR Team Member supports the Human Resources and Administration team in daily operations and HR activities. The role assists with recruitment coordination, onboarding preparations, training logistics, employee follow-ups, data entry, and maintaining HR records. The intern also helps with internal communications, office coordination, and special HR projects as assigned. This position provides hands-on exposure to HR processes while developing organizational, communication, and administrative skills.

Roles and Responsibilities

Handle incoming calls and greeting visitors.
Track office supplies & stationary inventory and place orders as needed.
Process and distribute office mail.
Submit invoices on the invoicing system and Nexus system in coordination with the Finance department and keep track of all invoices.
Manage meeting rooms scheduling.
Take lead on internal team-building events by coordinating logistics, catering, setup, etc.
Collaborate with HR in all aspects of the hiring process which includes job postings, correspondence with applicants, scheduling interviews, conducting interviews, arranging for orientation program, send out end of probation evaluation forms, etc.
Maintain recruitment data including CVs, interviews conducted, candidates selected, apology letters, etc.
Assist the HR Director in analyzing training needs and implementing learning programs.
Communicate with training vendors for required learning programs & coordinate training schedules & venues.
Maintain trainings data including trainings dates, venues, attendees, cost, evaluations, etc.
Generate reports as needed
Act as a liaison officer with the insurance company.
Follow up with employees on all HR – related requirements,
Handle internship programs.
Send out Internal communication correspondence.
Perform any other relevant tasks assigned by the HR Director

Required Qualifications

Education

Bachelor’s degree in business administration, or relevant field.

Experience

Minimum of 0 – 1 year experience in relevant field.

Competencies

Behavioral

Teamwork and Collaboration
Communication Skills
Time Management and Prioritization
Adaptability and Flexibility
Confidentiality and Integrity

Technical

HR Processes and Procedures
Recruitment and Onboarding Coordination
Training and Development Support
Office Administration and Coordination
Reporting and Documentation Skills

Working Relationships

Internal

All Departments

External

Job Applicants and Candidates
Training Vendors and Service Providers
Insurance Companies
Visitors and External Stakeholders as needed

TASC Towers

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