Job Summary

We are seeking a detail-oriented and organized Logistics Administrator to support our logistics and supply chain operations by managing documentation, inventory records, invoicing, and shipment coordination. The ideal candidate will ensure that all logistics-related administrative processes are completed accurately and on time while serving as a key point of contact between internal departments, suppliers , and freight forwarders.

Key Responsibilities

Prepare and process delivery notes, packing lists, invoices, shipment simulations, and shipping documentation.
Issue customer invoices and verify that supporting documentation is accurate and complete.
Maintain accurate inventory records and update stock movements in the company's inventory management system.
Coordinate with warehouse personnel to ensure inventory transactions are recorded correctly.
Monitor inventory levels and report stock discrepancies or shortages.
Request freight quotations and negotiate shipping rates and service terms when required from the team.
Track shipments and provide regular updates to internal teams.
Maintain organized records of shipping documents, invoices, freight costs, and customs documentation.
Support customs clearance processes by preparing and providing the required documentation.
Coordinate with the Finance department to reconcile delivery notes, invoices, and shipping records.
Prepare periodic reports on inventory, shipments, freight expenses, and logistics activities.
Ensure compliance with company procedures and logistics documentation standards.
Assist with inventory counts, stock reconciliations, and periodic audits.
Perform other administrative and logistics-related duties as assigned.

Qualifications

Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
0-1 years of experience in logistics administration, supply chain, shipping, or a similar administrative role.
Experience preparing shipping documents, delivery notes, invoices, and inventory records.
Familiarity with ERP systems or inventory management software.
Proficiency in Microsoft Office, particularly Excel and Word.
Strong organizational and administrative skills.
Excellent attention to detail and accuracy.
Good communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines.
Experience working with freight forwarders and logistics providers is an advantage.

Preferred Skills

Knowledge of international shipping procedures and Incoterms.
Basic understanding of customs documentation and import/export processes.
Strong negotiation skills when dealing with freight forwarders.
Ability to work independently and collaboratively in a fast-paced environment.

Solis Depot

Latest Jobs

Logistics Administrator